MN State Reporting News You Can Use

Helpful MN State Reporting News and Updates

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February 2018

Summer Term for State-Approved Alternative Programs

Following are a few tips regarding summer learning programs funded through state-approved alternative programs (SAAPs), including Area Learning Centers (ALCs) and Targeted Services.  All summer learning programs that occur in June after the last day of the 2016-17 school year are part of and reported under FY 2018. Students entering kindergarten in the fall are eligible only if they are current kindergarten students who did not successfully complete kindergarten in FY 2016. Students must be...
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MARSS Files for Testing Precode

District Assessment Coordinators continue to work in Pretest Editing to prepare for testing this spring. To add students for online testing who have enrolled since the last MARSS submission, MARSS updates typically need to be submitted to Minnesota Department of Education (MDE) at least two business days prior to testing. New students can continue to be uploaded in the MARSS files through the end of the testing windows in May as needed. Early Childhood Screening (ECS)1.  Each year Earl...
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MARSS EOY 2018 Files Due:

MARSS WES Opens on Jan 8, 2018- Through summer 2018, a district’s most recent submission will be provided to the testing vendors to update student enrollment and eligibility information for assessments and reporting. ** At this time the ADM that appears on the MARSS24 details report is calculated with a local edit only and should be used for comparison reasons only.  Once all edits are activated in April, the ADM’s should become more accurate.**Wed Mar 22 = is the first &ld...
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School Calendars and Inclement Weather

School Calendars and Inclement WeatherFollowing are typical questions raised by schools with emergency late starts, early closings and canceled school days.  You can find the responses to each of these questions in the January MARSS Memo 18.01 (link provided below). How do I mark a day when school was canceled?                             &nbs...
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Tri-Valley Opportunity Council (TVOC)

MDE partners with Tri-Valley Opportunity Council to identify and recruit eligible migrant students throughout Minnesota. A recruiter from Tri-Valley Opportunity Council (TVOC) may be contacting you about the Minnesota Migrant Education Program (MMEP). The TVOC recruiters are available to determine eligibility for students who may be migrant in your school district. For more information about MMEP, Migrant Surveys and other resources, please contact Cris Young (christine.young@tvoc.org) or Claudi...
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January 2018
MARSS EOY 2018 Files Due

MARSS EOY 2018 Files Due

MARSS WES Opens on Jan 8, 2018- Through summer 2018, a district’s most recent submission will be provided to the testing vendors to update student enrollment and eligibility information for assessments and reporting.Wed Mar 22 = is the first “optional” reporting deadline for public schools – this data will be used to identify date overlapsMon Apr 2 = All EOY Errors will be ActivatedThur Apr 26 = Mandatory for all District and Charter schools
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November 2017
Child Count

Child Count

This data impacts funding via tuition billing.  A child must have three criteria to be included in the December 1 Federal Child Count. Child count is final in Fall and is not appealable or updated with EOY data, so be sure to work closely with your special education department to ensure data accuracy.  The following reports have been made available to assist you in verifying this data, they include the Local Reports 02-Child Count, 19-Special Education Tuition Billing, 23-Special Educa...
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Compensatory Revenue

Compensatory Revenue

This data is based on the prior year’s October 1 enrollments and counts of students eligible for the free or reduced-price meal program. From the final Fall FY 2018 MARSS data, MDE will generate the October 1, 2017, counts that will be used to calculate FY 2019 compensatory revenue. For first year charter schools, these counts will be used for both FY 2018 and FY 2019 compensatory revenue. Therefore, it is critical that schools edit these data thoroughly during the fall MARSS reporting cyc...
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October 2017
Reporting SAC 98

Reporting SAC 98

If your student ended the previous school year with end code 40 (student enrolled on last day of school), but during the summer months the student left and will not be reported by another MN public school (as they would if you used end codes 02, 04 or 20), you will need to report the student to MDE with the appropriate end code so your districts graduation rates can be adjusted accordingly.
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Economic Indicator / Direct Certification

Economic Indicator / Direct Certification

Whether or not the school participates in the Community Eligibility Provision Program, Direct Certification can also be used to certify students as eligible for the free meal program. Direct Certification is a process by which a file of eligible children is provided to MDE by the Department of Human Services (DHS) and is matched to MARSS enrollment records.
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