SMART HR News You Can Use

Is there clean-up that you can do in your database? For example, terminate employees that have not been paid in the last 18 months. This will help keep your database up to date! 

Remind employees that switching banks is not a good idea this time of year because of summer payoffs. 

*File Submission- If your 1095 file has been accepted with errors, be sure to make the necessary corrections and transmit the file again.  Step by step instructions can be found on the Region 1 website.  Please contact your processor if you have questions or need help! New January Rows- Have you built your 2024 ACA information rows yet?  If your health plan has a July renewal, then your administrative period is May and June.  You need to be reviewing your ACA information...

What should you do with your uncashed payroll checks?DO NOT simply void them, under Minnesota’s Unclaimed Property Laws, uncashed and returned checks must generally be reported to the Minnesota Department of Commerce. To learn more visit the Department of Commerce website and view the Holder Reporting and Compliance section.

Need a proofing tip? Calculate your contracts prior to adding timecards!

  You may want to consider setting LIFETAX up as a per pay period item starting in January so it is not forgotten in December each year (or during the year if the employee resigns). Process but HOLD your 2023 Q4-941 and State Filing until you receive your W-2 confirmation from Region 1, in case additional adjustments are necessary. ​​​​​​​

Rally for Online W-2’s in your district Now is the time to notify your employees that W-2’s will be available online. Save your district time and money by having your employees print their own W-2. Employees will need to log into SMARTeR to consent.  

Let your employees update their Direct Deposit/W4 Information on eRThe Direct Deposit page in SMART eR allows employees to view their district deposit information online. When allowed by the district, the employee can change the amounts allocated to their bank account(s) online. An electronic signature is required. Changes made will not be active until it is signed by the employee and then moved into a payroll. The W-4 page in SMART eR allows employees to view their W-4 withholding amounts ...