SMART HR News You Can Use

*File Submission- All 1095 files have either been accepted or accepted with errors. If you have errors be sure to email Mara with your correction information. *New January Rows- Have you built your 2022 ACA information rows yet?  If your health plan has a July renewal, then your administrative period is May and June. You need to be reviewing your ACA information to determine if you need to be offering insurance to employees that worked on average >130 hours/month during yo...

Is it Budget Time? Let SmartHR's Budget Module Help You OutAre you thinking about working on next year’s budget?  SmartHR’s Budget Module can help project next year’s payroll budget complete with employee step, salary and benefit increases.  This module also creates a file that can be imported into SMART Finance.  All of the appropriate finance account codes for salary and benefits will be used based on the employee’s current setup in payroll....

Need a proofing tip? Calculate your contracts prior to adding timecards!

You may want to consider setting LIFETAX up as a per pay period item starting in January so it is not forgotten in December each year (or during the year if the employee resigns). Process but HOLD your Q4-941 and State Filing until you receive your W2 confirmation from us, to ensure that no additional changes are necessary. 

Rally for Online W-2’s in your district Now is the time to notify your employees that W-2’s will be available online. Save your district time and money by having your employees print their own W-2. Employees will need to log into SMARTeR to consent. 

If you have January 1 renewals on your deductions, this is a good time to verify the calendar limits. For example: Health Insurance, HSA or FSA deductions. 

The Direct Deposit page in SMART eR allows employees to view their district deposit information online. When allowed by the district, the employee can change the amounts allocated to their bank account(s) online. An electronic signature is required. Changes made will not be active until it is signed by the employee and then moved into a payroll. The W-4 page in SMART eR allows employees to view their W-4 withholding amounts online. When allowed by the district, the employee can change their...

With the first pay check in September, it’s a great time to have your employees verify their pay stub information.  Are they seeing their new rate of pay, if it changed for FY22? Are their deductions correct? For example: Did TSA amounts change?  Are they seeing Health Insurance, if they enrolled? Are they seeing additional taxes withheld, if they put that on their W4?  

Don’t forget to refer to the checklist for items you will need to complete in July.  Districts that have July health insurance renewals should be building their July ACA info rows.  It is much easier to build them in July than it is to build them later in the year!