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January 2019

10 January 2019

IRS Issues Warning About Phishing Emails and Scams

USE CAUTION: When changing banking information for employees, make certain that the change request is valid. Read the following excerpt from the IRS for more on fake direct deposit emails & W-2 scams. From the IRS Newswire (IR-2018-253 for full article) IRS, Security Summit partners warn tax professionals of fake payroll direct deposit and wire transfer emails WASHINGTON — The Internal Revenue Service and its Security Summit partners today warned tax professi...

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09 January 2019

TimeClock Plus – Proof, Proof, Proof

Do you compare totals from TimeClock Plus with imported totals in SmartHR when processing payroll? This is an effective way to proof that each hourly employee with hours in TimeClock Plus has a timecard entry in SmartHR. When running payroll reports in TimeClock Plus, remember to use the filters to include only hourly employees. This will exclude hours from the total for employees that are paid on a contract. After importing the pay file from TimeClock Plus, the total from the Timecard Detail by...

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December 2018

06 December 2018

TimeClock Plus – Request Manager

When a time-off request is approved, the segment is automatically transferred into Individual Hours. When an approved request was deleted from Request Manager, the segment also needed to be manually deleted from the employee’s Individual Hours.Now, when an approved request is deleted from Request Manager, it will also automatically delete the segment in the employeee’s Individual Hours for that request. When an approved request is deleted, the following message will now appear to not...

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November 2018

12 November 2018

Inactive Employees

Terminating or suspending inactive employees in TimeClock Plus will exclude those employees from lists and reports. Many employee demographics are updated from SmartHR into TimeClock Plus. Terminations are not. Terminating or suspending inactive employees will create more efficient navigation through TimeClock Plus and proofing of reports. Rehired employees can easily be made active in TimeClock Plus.To terminate or inactivate an employee in TimeClock Plus, add a termination date or check the Su...

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October 2018

02 October 2018

Mass Hours

Mass Hours is a new feature in TimeClock Plus that will allow you to add, edit, or delete segments for multiple employees. Segments can be edited for multiple employees based on criteria such as, job code, type of segment, or time and date of the original segment.Mass adding and deleting of segments used to be available in Group Hours, but has now been moved to the Mass Hours window. Mass approvals will still be handled in Group Hours.Access to the Mass Hours feature requires specific user permi...

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September 2018

05 September 2018

Clock Configurations

The TimeClock Plus WebClock can be configured a number of ways. Buttons and windows can be hidden or made visible depending on what you’d like the employees to access within the WebClock. WebClock configurations can be assigned to an employee, or group of employees, if they need access to more (or less) than what the default WebClock is set to. This feature can also be utilized if you use a combination of physical clocks and the WebClock to allow specific employees access to punch in/out o...

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August 2018

02 August 2018

Auto Reports

TimeClock plus offers a variety of reports that include information such as, demographics, punch times, total hours, exceptions, leave requests, and more.Various filters and settings allow users to customize each report. These reports can also be set to automatically run and then be sent to a manager, principal, superintendent, or yourself via email. Automated reports can be configured to run daily, monthly, every 7 days, etc.For more information, please contact Mara in payroll.

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July 2018

10 July 2018

OSHA Filing Uses Locations in SMART HR

Are you using locations correctly in SMART HR? Locations are for physical locations (a.k.a. buildings). A good practice would be to have your locations match the ORG codes you have in finance. If you have created a location called Subs or Mail Out, then you are using the field incorrectly. As an alternative you could use department to flag your subs, and use check location to flag your employees that need checks mailed out.

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10 July 2018

Missed Punch Rounding

There are several different ways that a missed punch can be handled in TimeClock Plus. One option allows the employee to enterthe time that they were supposed to clock in or out, and then flag the entry as a missed punch.If this option is chosen, the missed punch entry made by the employee may be automatically rounded, based on the roundingrules defined in the employee’s profile. Missed punch entries will only be rounded if the feature is turned on in the CompanyDefaults window.For more in...

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June 2018

08 June 2018

Electronic Submission of OSHA Records Update

From the MN DOL website:In anticipation of the final rule being adopted for Minnesota, a new window has been added to SMART HR for creating a file for electronic reporting of the OSHA 300A. Instructions on how the window works will be emailed to users in early June.

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