SMART HR News You Can Use

Let your employees update their Direct Deposit/W4 Information on eRThe Direct Deposit page in SMART eR allows employees to view their district deposit information online. When allowed by the district, the employee can change the amounts allocated to their bank account(s) online. An electronic signature is required. Changes made will not be active until it is signed by the employee and then moved into a payroll. The W-4 page in SMART eR allows employees to view their W-4 withholding amounts ...

Is your 2023 FYE Checklist complete?Are your ACA rows up to date?Have you been working on the Wage Theft Law Statements? There is a handout available on our website. Please call your payroll processor for assistance on any of the above. Remember, it’s easier to work forward rather than backwards.

New to your district? Change positions? Be sure your STAR contact information at MDE is correct in order to get updates from MDE regarding STAR reporting. Visit https://education.mn.gov/MDE/about/SchOrg/  to find out who is registered as your STAR coordinator. (Watch your email for STAR updates-STAR reporting) 

Rate Tables.  Are you using them? They work great for Pay Codes and Deduction Codes. Now is a good time to set them up! Contact us for setup instructions.

Are you using locations correctly in SMART HR? Locations are for physical locations a.k.a buildings. A good practice would be to have your locations match the ORG codes you have in finance. If you have created a location called Subs or Mail Out then you are using the field incorrectly. As an alternative you could use department to flag your subs and use check location to flag your employees that need checks mailed out. 

Don’t forget to refer to the checklist for items you will need to complete in July.  Districts that have July health insurance renewals should be building their July ACA info rows. It is much easier to build them in July than it is to build them later in the year! 

Is there clean-up that you can do in your database? For example, terminate employees that haven’t been paid in the last 18 months. This will help keep your database up to date!