MN State Reporting News You Can Use

Helpful MN State Reporting News and Updates

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March 2018
05 March 2018

Highlights of MARSS for Administrators Training from Business Conference

**If you have questions about the following, please contact dawnyell@region1.k12.mn.us and I can direct you to the documentation on MDE’s website for further review.** MARSS Data is used for several financial calculations, to generate the statewide report card, and interfaces with additional systems at MDE. One student could generate approximately $11,000 Total Per Adj PU (see School District WHATIF) dependent on the programs and how the student is coded in MARSS. MARSS Fall...
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MARSS EOY 2018 Files Due
02 March 2018

MARSS EOY 2018 Files Due

MARSS WES Opens on Jan 8, 2018- Through summer 2018, a district’s most recent submission will be provided to the testing vendors to update student enrollment and eligibility information for assessments and reporting. ** At this time the ADM that appears on the MARSS24 details report is calculated with a local edit only and should be used for comparison reasons only.  Once all edits are activated in April, the ADM’s should become more accurate.**Wed Mar 22 = is the first &ld...
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05 March 2018

MARSS Reporting Update Effective Immediately

Out of state care and treatment required reporting change: All EOY18 files, if a student leaves the state to attend care and treatment, the end code should be 05.  The resident district then will report this student with SAC 14 at 100% enrolled until the time care and treatment ends. Then:  If the student then returns to the open enrolled district, they will SAC 01, LLA accordingly on the first active school day that the student receives services. If the student returns to the res...
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February 2018
06 February 2018

Summer Term for State-Approved Alternative Programs

Following are a few tips regarding summer learning programs funded through state-approved alternative programs (SAAPs), including Area Learning Centers (ALCs) and Targeted Services.  All summer learning programs that occur in June after the last day of the 2016-17 school year are part of and reported under FY 2018. Students entering kindergarten in the fall are eligible only if they are current kindergarten students who did not successfully complete kindergarten in FY 2016. Students must be...
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06 February 2018

MARSS Files for Testing Precode

District Assessment Coordinators continue to work in Pretest Editing to prepare for testing this spring. To add students for online testing who have enrolled since the last MARSS submission, MARSS updates typically need to be submitted to Minnesota Department of Education (MDE) at least two business days prior to testing. New students can continue to be uploaded in the MARSS files through the end of the testing windows in May as needed. Early Childhood Screening (ECS)1.  Each year Earl...
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06 February 2018

MARSS EOY 2018 Files Due:

MARSS WES Opens on Jan 8, 2018- Through summer 2018, a district’s most recent submission will be provided to the testing vendors to update student enrollment and eligibility information for assessments and reporting. ** At this time the ADM that appears on the MARSS24 details report is calculated with a local edit only and should be used for comparison reasons only.  Once all edits are activated in April, the ADM’s should become more accurate.**Wed Mar 22 = is the first &ld...
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06 February 2018

School Calendars and Inclement Weather

School Calendars and Inclement WeatherFollowing are typical questions raised by schools with emergency late starts, early closings and canceled school days.  You can find the responses to each of these questions in the January MARSS Memo 18.01 (link provided below). How do I mark a day when school was canceled?                             &nbs...
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06 February 2018

Tri-Valley Opportunity Council (TVOC)

MDE partners with Tri-Valley Opportunity Council to identify and recruit eligible migrant students throughout Minnesota. A recruiter from Tri-Valley Opportunity Council (TVOC) may be contacting you about the Minnesota Migrant Education Program (MMEP). The TVOC recruiters are available to determine eligibility for students who may be migrant in your school district. For more information about MMEP, Migrant Surveys and other resources, please contact Cris Young (christine.young@tvoc.org) or Claudi...
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January 2018
MARSS EOY 2018 Files Due
17 January 2018

MARSS EOY 2018 Files Due

MARSS WES Opens on Jan 8, 2018- Through summer 2018, a district’s most recent submission will be provided to the testing vendors to update student enrollment and eligibility information for assessments and reporting.Wed Mar 22 = is the first “optional” reporting deadline for public schools – this data will be used to identify date overlapsMon Apr 2 = All EOY Errors will be ActivatedThur Apr 26 = Mandatory for all District and Charter schools
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November 2017
Child Count
10 November 2017

Child Count

This data impacts funding via tuition billing.  A child must have three criteria to be included in the December 1 Federal Child Count. Child count is final in Fall and is not appealable or updated with EOY data, so be sure to work closely with your special education department to ensure data accuracy.  The following reports have been made available to assist you in verifying this data, they include the Local Reports 02-Child Count, 19-Special Education Tuition Billing, 23-Special Educa...
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