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August 2018

03 August 2018

Finding Negative Expenditures

To find negative expenditures (which MDE doesn’t like when we send UFARS data), here is a short cut. Go to Account Analysis and enter Periods 201801 to 201813, enter an E in the L column and click Find. Once the screen is populated, click on the End Balance column. All negative expenses will appear at the top of your screen. Click Reset to switch back to Account Code order.

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March 2018

06 March 2018

Requisition Users...

If your district only uses Online Ordering (like Express), we can eliminate the menu item ‘Order Requisition Entry’ to make in less confusing for your employees. Or, if your district never uses an Online Vendor, we can eliminate ‘Ordering’ from the menu. Contact Stacy if you would like this change or have questions.

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06 March 2018

Revenue Budgeting for FY19

The new FY 2019 Revenue Projection Model is now available on MDE’s website. http://w20.education.state.mn.us/MDEAnalytics/DataTopic.jsp?TOPICID=247. If you would like assistance working on next year’s revenue budget, send Stacy or Wayne your FY19 pupil estimates. We will use those pupil estimates to create a revenue budget using the Budget Workpapers in SMART Finance.If you are working with the FY 2019 Revenue Projection Model, note the following: On the User Inputs tab, ...

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February 2018

06 February 2018

House Cleaning Accounts

Do you have some accounts that haven’t been used for a few years and are no longer needed? Follow these steps to get a list of unused accounts: Run the Budget Workpapers including both types E and R Extract to Excel In Excel, sort the spreadsheet by all the columns that have dollar amounts to view accounts without activity Delete all accounts that you want to keep. Save the spreadsheet Send the spreadsheet to Region 1 and we will shut off the accountsOr, ask someone in finance at Reg...

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06 February 2018

Basic Skills Extended Time

If you are using MDE’s latest 2018 Revenue Project Model, a new finance dimension of 309 has been added for Basic Skills Extended Time. If there is money in this category on the Revenue Summary, you will need to show expenses and revenue using finance 309. If you plan to spend the revenue in the current year (which Region 1 would recommend) a closing account of 422 can be used.

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November 2017

10 November 2017

New Special Education UFARS, SERVS, EDRS

Just a reminder that the deadline for UFARS, SERVS, and EDRS reconciliation is November 30th. Contact Stacy or Alison if you need assistance. Below is a sample of a new Special Education comment that can be used on Purchase Orders or Requisitions. If you want to add this comment or change an existing special education comment go to Administration > Access > Auto Comments. Contact us if you need help.

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June 2017

21 June 2017

Revenue Budgeting for FY18

A new version of the FY 2018 Revenue Projection Model is now available on MDE’s website. If you would like assistance working on next year’s revenue budget, contact Ali, Stacy, or Wayne for different options to help you prepare your FY18 revenue budget. We like to incorporate the Smart Finance Budget Workpapers into the budgeting process.

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May 2017

19 May 2017

Using Online Requests?

If you are using Online Requests in SMARTeR please note the following change:All employees now have permission to make requests in SMARTeR. We no longer have to add security for employees one at a time for them to see the Online Request window.

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19 May 2017

A SMART Tip for Payoff Vouchers

As you get ready for Payroll Payoffs, let’s get the Payoff Vouchers into the correct period. Make sure you assign the Payoff Vouchers for July and August to periods 201801 and 201802…your Auditors will be much happier. See the instructions below for creating Payoff Vouchers that will have July and August check dates.

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March 2017

03 March 2017

News and Notes

Closing Periods, Revenue Budgeting for FY18 and Housecleaning!

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SMART Finance News You Can Use